Who we are

Hiring HQ is a UK-based payroll services provider offering payroll management and related business support.
If you have any questions about this policy or how we handle your data, please contact us at:
Email: info@hiring-hq.net

The Data We Collect

We may collect and process the following types of personal data:

• Identity data: name, job title, company name.
• Contact data: email address, phone number, business address.
• Employment and payroll data: salary, tax details, NI number, pension contributions (only for payroll clients).
• Technical data: IP address, browser type, and website usage analytics.
• Communication data: correspondence and enquiry details.

We only collect information necessary to deliver our services or respond to your enquiries.

How We Use Your Information

We use your personal data to:

• Provide and manage our payroll services.
• Communicate with you regarding enquiries, updates, or support.
• Maintain business records and comply with legal obligations.
• Improve our website, services, and customer experience.
• Send relevant information or marketing (only with your consent).

We do not sell or share your data with third parties for marketing purposes.

Who we share your data with

We do not sell or share your data with third parties for marketing purposes.

Lawful Basis for Processing

We process your personal data based on one or more of the following lawful grounds:

Consent: when you opt in to receive marketing or updates

Performance of a contract: to provide payroll services.

Legal obligation: to comply with HMRC or employment law requirements.

Legitimate interests: to manage our business effectively.

How We Store and Protect Your Data

We take data security seriously. Your personal information is stored securely on protected servers and systems.
Access is limited to authorised personnel only, and we use encryption and password protection where appropriate.

Your Rights

Under data protection law, you have the right to:

• Access your personal data.
• Request correction or deletion of your data.
• Object to or restrict processing.
• Withdraw consent (where applicable).
• Lodge a complaint with the Information Commissioner’s Office (ICO).